Assistant Office Administrator I

Kenya Electricity Transmission Company Limited (KETRACO), a 100% state-owned corporation whose mandate is to plan, design, construct, own, operate and maintain Kenya’s high-voltage electricity transmission grid and regional power interconnectors, is recruiting a Assistant Office Administrator I (KET 7, 1 post, reference KETRACO/5/1C/40/212). Terms of service: Permanent and pensionable. Applications close on 4 December 2026 at 5:00 pm (EAT).

The official job purpose is: This job is responsible for supporting the Head of Departments/Directorates and other office managers by carrying out administrative/office duties and handling general office management.

The post reports to the Manager, Administration.

Key facts

• Role: Assistant Office Administrator I
• Employer: Kenya Electricity Transmission Company Limited (KETRACO)
• Reference: KETRACO/5/1C/40/212/VOL IV - B (11/2026)
• Grade: KET 7
• Posts: 1 post
• Terms: Permanent and pensionable
• Deadline: Friday, 4 December 2026, 5:00 pm EAT
• Eligibility: Kenyan citizens only
• How to apply: official JobLink (Apply Link) for this post on ketraco.co.ke/about-us/careers (online only; hard copies are not considered)

Duties and responsibilities

From the official job description:

• Ensuring proper utilisation of office stationery.
• Supporting Head of department/directorate carrying out administrative/office duties.
• Coordinating correspondences within the Directorate.
• Editing/referencing letters, memos and documents for accuracy before dispatch.
• Ensuring accurate records management in the directorate by Maintaining office systems and management of whole filing system to Company standard procedures.
• Providing assistance in preparing office procedures; i.e. departmental Annual work plan, Annual procurement plan.
• Providing general support to visitors either in person, by email or phone.
• Initiating payments process in the SAP ERP platform upon approval such as Preparing and monitoring purchase requisitions for vender’s invoice payments for services rendered i.e. Conference booking, Training fee, Consultancy Services fees, Air ticket fees and office stationery.
• Facilitating team effort by accomplishing related result such as in fast tracking payment approvals for compensation to PAPs, Consultants, Staff travel memos and other approvals.
• Screening Directorate’s /Department’s telephone calls.
• Compiling documentary evidence across the department for annual Performance contracting evaluation and ISO Audit.
• Organizing travel arrangements for Senior Managers/General Manager.
• Arranging meetings by reserving hotel conference facilities, board rooms, taxis in liaison with supply chain department.
• Preserving and upholding departmental sensitive information in a confidential manner.
• Coordinating repairs of office equipment in liaison with Administration Division.
• Coordinating and maintaining office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies through supply chain.
• Coordinating processes related to the administration of human resource activities i.e. departmental performance appraisals, renewal of contracts.
• Collating directorate ‘s training proposals for forwarding to Human Resource directorate.
• Ensuring the Directorate/Department complies with Company approved branding manuals standards and guideline relating to letter writing/memo templates and other Company documents.

Person specification

For appointment to this grade, the official job description requires:

• Diploma in Secretarial Studies or equivalent qualification from a recognized institution.
• Cumulative service period of six (6) years’ work experience, three (3) of which must have been at the grade of Assistant Office Administrator II or in comparable position.
• Proficiency in computer applications.

Working conditions

From the official job description: Office setting with regular field assignments locally, regionally and internationally.

Remuneration

The official job description does not publish a salary scale for this post. It says successful candidates will be offered a competitive remuneration package in accordance with the Company guidelines. See the full advert for any further detail.

How to apply

Applications are accepted online only through the official JobLink (the Apply Link) posted for this post on the KETRACO careers page. Hard-copy applications will not be considered. These positions are open to Kenyan citizens only.

1. Read the full specification for this post in the official KETRACO job description (PDF) and on the KETRACO careers page.
2. Submit your application through the official JobLink for this post: Apply via the KETRACO JobLink. Clearly indicate the position applied for and the vacancy reference number as the subject heading.
3. Applications must be received on or before 4 December 2026 at 5:00 pm (East Africa Time).

The official advert says applications should reach the Managing Director/CEO, Kenya Electricity Transmission Company Limited, KAWI Complex, 4th Floor, Popo Road, South C, along Red Cross Road, P.O. Box 34942 – 00100, Nairobi. Submit the application through the JobLink; hard copies shall not be considered.

Documents to attach

Applicants must provide the following documents on application, as listed in the official job description:

• A signed application letter
• A detailed curriculum vitae indicating current and previous employers, positions held, level of education, current and expected salary, notice period required to take up appointment, and names of at least three professional referees
• Copies of academic and professional certificates
• A copy of the national identification card or passport

The official job description also notes:

• Candidates should provide all the details requested for in the advertisement. It is an offence to include incorrect information in the application
• Only shortlisted and successful candidates will be contacted
• Canvassing in any form will lead to automatic disqualification
• Shortlisted candidates shall be required to produce originals of their national identity card and academic and professional certificates during interviews
• It is a criminal offence to present fake certificates or documents

Only successful candidates will be expected to present the following Chapter Six clearance certificates:

• A valid Certificate of Good Conduct from the Directorate of Criminal Investigations
• A valid clearance certificate from the Higher Education Loans Board (HELB)
• A valid tax compliance certificate from the Kenya Revenue Authority (KRA)
• Current clearance from the Ethics and Anti-Corruption Commission (EACC)
• A certificate of clearance from an approved Credit Reference Bureau (CRB)

KETRACO is an equal opportunity employer and is committed to implementing the provisions of the Constitution, Chapter 232 (1), on fair competition and merit, representation of Kenya’s diverse communities, and equal employment opportunities for men and women, members of all ethnic groups and persons with disabilities. People with disabilities, the marginalized, the minorities and female candidates are especially encouraged to apply. Applications without the relevant qualifications or copies of documents as sought for will not be considered.

Recruitment by public bodies in Kenya is free. These agencies do not charge a fee to apply, shortlist or offer a job. Nobody can sell you a slot. See how to spot fake job adverts.

Source: official KETRACO career opportunities advert and the job description PDF for this post, published on the KETRACO careers page (deadline 4 December 2026, 5:00 pm). If anything here differs from the official advert, the official advert wins.