Assistant Director, Administration

The Kenya Marine and Fisheries Research Institute (KMFRI), a state corporation under the Ministry of Mining, Blue Economy and Maritime Affairs, is recruiting a Assistant Director, Administration (KMFRI Grade 4, 1 post, reference KMF/EX/ADVT/AD-ADMIN/5). Applications close on 30 November 2026 at 23:59 hrs (EAT).

Key facts

• Role: Assistant Director, Administration
• Employer: Kenya Marine and Fisheries Research Institute (KMFRI)
• Reference: KMF/EX/ADVT/AD-ADMIN/5
• Grade: KMFRI Grade 4
• Posts: 1 post
• Deadline: Monday, 30 November 2026, 11:59 pm EAT
• How to apply: careers.kmfri.go.ke (online only)

Duties and responsibilities

From the official advert:

• Coordinating implementation of administrative policies and procedures and in security, records management and transport
• Conducting disaster management, and emergency response activities
• Coordinating identification of obsolete assets and manage the disposal process
• Managing the services in administration including fleet management, registry operations, asset maintenance and security services
• Planning and coordinating office accommodation
• Overseeing cleaning services in the Institute
• Implementing administrative policies and procedures in security, records management and transport
• Undertaking surveys to ensure adequate provision of office equipment and supplies
• Receiving and handling staff requests for transport services and office accommodation
• Managing telephone, registry and security services
• Managing office bills and utilities
• Coordinating and managing outsourced services of the Institute; and
• Implementing quality management system procedures in the department for conformity and efficiency

Person specification

For appointment to this grade, the official advert requires:

• Cumulative service period of twelve (12) years relevant work experience, three (3) of which should have been at the grade of Principal Administration Officer or in a comparable position in public service or private sector
• Bachelor’s degree in any of the following disciplines: - Public Administration, Business Administration, Human Resource Management, Business Management, Transport and Logistics, Social Sciences or equivalent qualifications from a recognized institution
• Master’s degree in any of the following disciplines: - Public Administration, Business Administration, Business Management, Transport and Logistics, Social Sciences or equivalent qualifications from a recognized institution
• Kenya Certificate of Secondary Education (KCSE) with a mean grade C+ (Plus) or its equivalent from a recognized institution
• Membership to a relevant professional body in good standing where applicable
• Leadership Course certificate lasting not less than four (4) weeks from a recognized institution
• Proficiency in computer applications
• Demonstrated results in work performance; and
• Fulfilment of the requirements of Chapter Six (6) of the Constitution of Kenya, 2010

Remuneration

Figures below are taken from the official advert.

• Basic salary scale: KShs. 148,634 – KShs. 193,225 per month
• House allowance: KShs. 50,000 per month
• Commuter allowance: KShs. 17,000 per month
• Annual leave allowance: KShs.20,000 per year
• Medical cover and other allowances: As provided by KMFRI

How to apply

Applications are accepted online only through the official KMFRI recruitment portal. Hard-copy applications will not be accepted. The detailed job descriptions, person specifications and other requirements are on the portal and in the official external advertisement PDF.

1. Read the full specification for this post in the official KMFRI external advertisement (PDF, 23 pages) or on careers.kmfri.go.ke.
2. Submit your application online through the KMFRI recruitment portal.
3. Applications must be received on or before 30 November 2026, 23:59 hrs (East Africa Time).

Successful candidates will be required to present originals of: a Certificate of Good Conduct from the Directorate of Criminal Investigations; a HELB clearance or compliance certificate; a KRA tax compliance certificate; EACC clearance; and clearance from a recognised credit reference bureau. Shortlisted candidates will be invited for an oral and practical interview and must produce originals of their national identity card and academic and professional certificates. Canvassing leads to automatic disqualification.

KMFRI is an equal opportunity employer and encourages applications from persons living with disability, women, youth and people from marginalized areas.

KMFRI has research centres and stations at Mombasa, Kisumu, Naivasha, Baringo, Kegati, Sangoro, Sagana, Turkana, Mutonga and Shimoni, a research substation at Gazi, and a Nairobi liaison office. The official advert does not assign this post to a single station.

Recruitment by public bodies in Kenya is free. These agencies do not charge a fee to apply, shortlist or offer a job. Nobody can sell you a slot. See how to spot fake job adverts.

Source: official KMFRI external advertisement, 10 November 2026, published on kmfri.go.ke/resources/careers and in the 23-page advert PDF. If anything here differs from the official advert, the official advert wins.