Posted 3 months ago

Procurement Jobs

Duties and Responsibilities

Tender Identification & Tracking

Monitor tender platforms, procurement portals, and publications daily to identify relevant opportunities for the company.
Maintain a tender tracking database to record all open, closed, submitted, and pending tenders.
Provide timely tender alerts and summaries to management and business units for action.

Tender Preparation & Documentation

Analyze tender documents (TORs, RFPs, RFQs) to identify key requirements, evaluation criteria, and submission deadlines.
Coordinate with technical, finance, legal, and operations departments to collect and compile necessary information for tender responses.
Prepare comprehensive bid documents, including company profiles, technical proposals, financial quotations, and compliance forms.
Ensure all supporting documentation (certificates, licenses, references, etc.) are valid, updated, and properly formatted.
Draft and review tender correspondence, letters of intent, and declarations to ensure professional and compliant submissions.

Compliance & Quality Assurance

Cross-check tender submissions for accuracy, completeness, and compliance with all client requirements.
Ensure adherence to PPRA regulations (for public tenders) and internal procurement policies.
Maintain a checklist and approval process before submission to eliminate errors or omissions.

Submission & Follow-Up

Coordinate tender submission logistics — both physical and electronic (via eProcurement systems).
Track submission confirmations, acknowledgments, and follow up on tender outcomes with clients or procurement authorities.
Keep a record of tender results, evaluation feedback, and lessons learned for continuous improvement.

Post-Tender Administration

Support in preparation of clarifications, presentations, and negotiations as requested by clients.
Assist in preparing tender summary reports for management review and decision-making.
Update and maintain a tender library containing reusable templates, past bids, and standard company documents.

Stakeholder Coordination & Reporting

Liaise with suppliers, consultants, and internal departments to ensure timely availability of input materials.
Provide weekly and monthly reports on tender activities, wins/losses, and pipeline analysis.
Recommend process improvements to enhance the efficiency and success rate of tender submissions.

Key Requirement Skills And Qualification

Degree in Procurement, Supply Chain Management, Business Administration, or a related field.
3–4 years of experience in tender administration, procurement, or a similar role.
Sound understanding of public and private tendering processes and compliance requirements.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and e-procurement systems.
Excellent organizational, analytical, and communication
High level of attention to detail and ability to meet strict deadlines.
Integrity, confidentiality, and teamwork are essential.

HOW TO APPLY

If you meet the above qualifications, skills and experience share CV on jobs@britesmanagement.com

Interviews will be carried out on a rolling basis until the position is filled.

Only the shortlisted candidates will be contacted.