Job Description
Evaluation Coordinator Terms of Reference
BACKGROUND:
STEM Education for Empowerment Project (STEEP) is a 4-year intervention led by Humber Polytechnic and funded by the Government of Canada through Global Affairs Canada (GAC), and The Barrett Family Foundation. The project is being implemented in partnership with CAP Youth Empowerment Institute – Kenya in Kenya and Hahujobs in Ethiopia. The project targeted Adolescent Girls in School and the Adolescent Girls Out of School. It aimed at equipping adolescent girls aged 14-18 from low-income and vulnerable communities in Kenya and Ethiopia with the interest, skills, and confidence to pursue studies and employment in STEM.
STEEP is implemented across:
• 48 secondary schools
• 6 TVET institutions
• Community and household structures
• County and national government partnerships
• Multiple private-sector employers providing internships and jobs.
The endline evaluation aims to assess project outcomes against baseline findings, measure achievement of PMF indicators, and provide actionable insights for future programming and scale-up.
PURPOSE OF THE EVALUATION
The purpose of the endline evaluation is to:
1. Measure quantitative and qualitative progress on PMF indicators across AGIS, AGOOS, communities, schools, TVET institutions, and employers.
2. Assess the effectiveness, relevance, and participant experiences of STEEP interventions.
3. Examine systemic changes in gender norms, school practices, TVET systems, mentorship models, and community perceptions.
4. Provide evidence-based recommendations for sustainability and future program design.
SCOPE OF WORK
The Evaluation Coordinator will lead and coordinate all field implementation activities of the STEEP endline evaluation across Kisii, Kakamega, Kisumu, Siaya, Homabay, and Nyeri counties. The role is primarily field-based and operational, focusing on organizing data collection processes, managing county teams, and ensuring high-quality qualitative and quantitative data collection.
The coordinator will:
• Recruit county-based enumerators in each target county.
• Organize and conduct enumerator training.
• Deploy and supervise field teams through county supervisors.
• Coordinate data collection across:
• 60 secondary schools
• 12 Vocational Training Centres (VTCs)
• Communities and employers
• Oversee administration of surveys, Key Informant Interviews (KIIs), and Focus Group Discussions (FGDs).
• Conduct preliminary analysis of collected data to inform probing areas for KIIs and FGDs.
• Customize and adapt survey tools, KII guides, and FGD guides into locally appropriate languages for each county.
• Ensure accurate translation and back-translation where necessary to preserve meaning.
• Oversee transcription and translation of qualitative data (FGDs and KIIs) into English for analysis and reporting.
• Ensure documentation of field processes, challenges, and lessons learned.
• Compile and submit a comprehensive evaluation report.
The coordinator will work closely with the STEEP M&E team but will primarily be responsible for field execution, team management, and data quality assurance.
KEY TASKS
Field Team Recruitment and Management
• Recruit qualified county-based enumerators in Kisii, Kakamega, Kisumu, Siaya, Homabay, and Nyeri.
• Appoint and manage county supervisors responsible for field oversight.
• Ensure gender balance and local language capacity within teams.
• Lead enumerator onboarding and safeguarding compliance.
Training and Field Preparation
• Co- deliver practical training with STEEP M&E Team for enumerators on:
o Survey administration
o Conducting KIIs and FGDs
o Ethical data collection and safeguarding
o Use of data collection tools
• Pilot tools and refine field procedures.
• Guide enumerators on administering translated tools consistently across counties.
• Train qualitative teams on note-taking, audio handling, and transcription standards.
• Establish transcription protocols including formatting, labeling, and confidentiality procedures.
Data Collection Coordination
• Coordinate and supervise data collection across:
o 60 secondary schools
o 12 VTC institutions
o Communities and employers
• Ensure quality implementation of:
o Surveys
o Key Informant Interviews (KIIs)
o Focus Group Discussions (FGDs)
• Ensure all FGDs and KIIs are audio-recorded (where consent is provided) and submitted for transcription.
• Supervise timely transcription and translation of qualitative data.
• Monitor field progress and troubleshoot operational challenges
Preliminary Analysis and Learning
• Conduct rapid preliminary analysis of survey data.
• Identify emerging themes requiring deeper probing.
• Guide KIIs and FGDs based on preliminary findings.
Documentation and Reporting
• Document field processes, challenges, and adaptations.
• Oversee transcription and organization of all qualitative data.
• Compile cleaned datasets and verified transcripts.
• Produce a comprehensive evaluation report summarizing findings and insights.
Data Collection
The evaluator will co-design together with STEEP M&E Team data collection Tools, coordinate, and execute a comprehensive mixed-methods data collection process covering all key respondent groups. Data collection will blend quantitative and qualitative approaches to generate robust, triangulated evidence. The table below shows an indicative sample size
Data Cleaning, Analysis and Reporting
The Evaluation Coordinator will oversee data organization, preliminary analysis, and synthesis of qualitative and quantitative findings. The focus will be on identifying key trends, triangulating insights from surveys, KIIs, and FGDs, and producing a practical field-informed evaluation report.
REQUIRED QUALIFICATIONS
Evaluation Coordinator
• Bachelor’s or Master’s degree in Social Sciences, Education, Development Studies, Monitoring & Evaluation, or related field.
• Demonstrated experience conducting field data collection in remote or resource-constrained settings.
• Strong experience organizing and leading field teams across multiple locations.
• Proven experience in qualitative data collection, including FGDs and KIIs.
• Experience managing enumerators and supervisors.
• Strong documentation and report writing skills.
• Practical experience with community-based research and school-based data collection.
• Fluency in English and Swahili required.
• Experience adapting research tools into local languages.
• Experience supervising transcription and translation of qualitative data.
• Strong attention to detail in qualitative documentation.
Research Team Requirements
• Evaluation Coordinator
• County Supervisors
• Enumerators (county-based, gender-balanced)
DURATION OF ASSIGNMENT
The assignment will run for a period of 3 months the date of contracting
BUDGET
The bidder must submit a detailed financial proposal,
All costs must be in Kenyan Shillings (KES) and inclusive of all taxes.
PROPOSAL SUBMISSION REQUIREMENTS
Applicants must submit:
A. Technical Proposal
1. Understanding of the assignment
2. Methodology & approach
3. Firm profile and relevant experience
4. At least 3 samples of similar evaluation reports
EVALUATION OF PROPOSALS
Proposals will be evaluated using a weighted system:
Technical Proposal – 70%
• Understanding of TOR (5%)
• Methodology (10%)
• Experience in similar evaluations (30%)
• Key staff qualifications (25%)
Financial Proposal – 30%
• Cost-effectiveness
• Realism and value for money
How to apply
All proposals must be submitted electronically to procurement@capyei.org no later than 27th February 2026. Applicants are encouraged to submit queries via the same email well in advance of the deadline to allow sufficient time for response.