Job Description
NGO Jobs. Children’s Investment Fund Foundation Jobs
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Role’s Responsibilities
Strategy & planning
- Support programme leads and operations teams to conduct due diligence assessments for prospective grantees in accordance with CIFF’s partnership due diligence guidelines
- Ensure all due diligence documentation is correctly stored, tracked, and maintained in Fluxx, with clear audit trails
Programme development, delivery & performance
- Grant Closure Processes
- Support programme and operations teams to complete closure requirements for expiring grants, including partner communication, documentation, and financial reconciliations.
- Coordinate the collection, verification, and archiving closure-related documentation, including final financial reports, safeguarding attestations, audit confirmations, legal status verification, and partner declarations
- Prepare closure summaries and residual risk assessments to inform internal approvals and ensure all close-out actions are fully documented and compliant with CIFF’s internal standards.
- Track closure progress and flag risks or delays to relevant stakeholders
- Complete due diligence reports and documentation for all assigned partners.and ensure that closure documentation is accurately filed and stored in Fluxx
- Implement and manage weekly tracker of due diligence and closure status across all relevant grants
Financial Tracking and Payment Coordination
- Manage coordination with finance and programme teams to ensure timely processing and follow-up of partner payments.
- Maintain up-to-date records in Fluxx to reflect payment progress and related documentation.
- Oversee the accuracy and completeness of the OPEX tracker, ensuring it aligns with financial reports and provides clear visibility of operational expenditures.
- Analyse expenditure patterns and highlight potential variances, risks, or budget implications to relevant stakeholders.
Process Improvement and Knowledge Management
- Identify systemic bottlenecks and propose process enhancements to improve efficiency, compliance, and partner experience.
- Lead the development and continuous improvement of templates, checklists, and standard operating procedures (SOPs).
- Contribute to organisational learning by documenting lessons, trends, and recommendations for future portfolio planning.
Stakeholder and partner management
- Serve as the primary focal point supporting the Portfolio Finance Director on grant management, payment, and closure processes.
- Facilitate collaboration across programme, legal, and finance functions to ensure effective workflow, clear communication, and timely decision-making.
- Prepare summary reports, trackers, and management dashboards for internal review and leadership updates.
- Support internal and external audits, ensuring readiness and comprehensive documentation.
Requirements
Skills & Experience
- Significant experience in grants management, due diligence, compliance, or programme operations in an international NGO, foundation, or donor agency.
- Strong understanding of the grant lifecycle, due diligence processes, financial tracking, and risk management frameworks.
- Proven ability to work with cross-functional teams and coordinate complex workflows under tight deadlines.
- Strong analytical and problem-solving skills, with demonstrated attention to detail and process improvement mindset.
- Excellent communication and stakeholder management skills, with the ability to engage senior leadership and external partners effectively.
- High proficiency with grant management systems (Fluxx experience preferred) and financial tracking tools.
- High level of discretion, integrity, and cultural sensitivity.
- Collaborative and adaptable, with the ability to work in a fast-paced, changing environment.
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How to Apply
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