Job Description
Admin Jobs. Eagle Lights Jobs
ROLE PURPOSE
The Personal Assistant exists to multiply the Managing Director’s effectiveness by controlling priorities, enforcing execution, filtering noise, and safeguarding confidential and strategic matters across multiple operating businesses and new ventures.
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This is not an administrative role.
This is an execution and control role.
Duties and Responsibilities
Execution Coordinator
- Track and drive execution of tasks, decisions, and commitments arising from meetings, calls, messages, and ad-hoc instructions.
- Maintain a live action tracker and ensure nothing stalls or disappears.
- Coordinate across workshops, developers, vendors, marketing, and external partners.
Priority Enforcer
- Actively manage the Managing Director’s calendar and daily focus.
- Challenge low-value meetings, interruptions, and distractions.
- Ensure attention is directed to revenue-critical, system-critical, and time-sensitive priorities.
Follow-Up Assassin
- Relentlessly follow up on agreed actions until completion.
- Escalate delays early, with context and options — not excuses.
- Hold internal teams and third parties accountable without ego or emotion.
- Noise Filter
- Screen emails, calls, WhatsApp messages, and requests.
- Summarize issues clearly and present only what requires the Managing Director’s input.
- Draft responses and communications for approval where appropriate.
Confidential Gatekeeper
- Handle sensitive legal, financial, personnel, and strategic information with absolute discretion.
- Control access to the Managing Director and to confidential information.
- Ensure documents, conversations, and data are handled securely and professionally.
Requirements
- Professional Capability
- Strong written and verbal English.
- High judgment, maturity, and emotional intelligence.
- Calm under pressure; firm without being confrontational.
Comfortable pushing back respectfully on behalf of the Managing Director.
Technical & Tools
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Confident with calendars, email management, task trackers, and document organisation.
- Comfortable working across WhatsApp, email, and cloud-based tools.
- Mindset (Non-Negotiable)
- Low ego, high ownership.
- Proactive, not reactive.
- Structured thinker who sees the full picture, not just tasks.
- Loyal, discreet, and dependable.
EXPERIENCE PROFILE (GUIDELINE)
- Prior experience supporting a senior executive, founder, or managing director preferred.
- Exposure to operations, legal, finance, consulting, or multi-business environments is a strong advantage.
- Success in this role is measured by:
- Reduced chaos and interruptions reaching the Managing Director.
- Clear follow-through and closure on decisions and tasks.
- Improved time discipline, execution speed, and focus at the MD level.
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How to Apply
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