Job Description
Administration Jobs. KenGen Staff Retirement Benefits Scheme Jobs
Purpose of the Job
- The position is responsible for executing all pensions’ administration activities of the department by supporting the Senior Pensions Administration Officer.
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Main Duties and Responsibilities
The duties and responsibilities are:
Operational Roles and Responsibilities
- Process the pensioners and beneficiaries’ payrolls in the DB scheme and Income Draw Down Fund.
- Attend to members, pensioners and dependants complaints/queries are to their satisfaction.
- Timely payment of benefits within RBA set timelines to caution the Scheme against litigation.
- Work with the sponsor’s insurance department to ensure timely payment of group life to dependants.
- Obtain member’s contribution schedules and salaries from the sponsor and ensure that they have been forwarded to the Senior Pensions Administration Officer for action.
- Reconciling members’ contributions monthly.
- File the Scheme’s quarterly returns with RBA before the 15th day after end of the quarter.
- Certify leavers benefits calculations and confirming accuracy of the parameters used.
- Ensure members’ and beneficiaries data is up to date and ensuring that it is highly protected.
- Participate in resolution of beneficiaries’ issues through arbitration.
- Work with the Pensions Administration Manager and Senior Pensions Administration Officer to prepare death benefits payment proposals for discussion with the Administration and Communication Committee.
- Prepare induction material for on boarding new employees of the sponsor into the scheme.
- Prepare materials for members, pensioners, and beneficiaries education programmes and conducting the same.
- Work with the Pensions Administration Manager and Senior Pensions Administration Officer to prepare the quarterly reports and papers for presentation to the Administration and Communication Committee.
- Annual preparation of certificates of existence for dissemination to pensioners and dependants.
- Process tax cards for pensioners and beneficiaries.
- Issuance of member’s statements and other materials as due.
- Prepare the logistics for the Scheme’s AGM.
- Design forms, letters and memos for the department.
- Source, analyze and champion the implementing the pensioners’ medical.
- Execute the benefits payment process for the following types of benefits Withdrawal benefits Retirement benefits
- Death in service benefits
- Death in retirement benefits
- Deferred benefits
- Transfer in/out Benefits
- Immigrant benefits
Key Result Areas:
The job holder’s accountability areas are outlined as follows;
- Timely and accurate processing of benefits
- Reduced turnaround time for Scheme administration
- Timely and accurate payroll processing for pensioners and beneficiaries
- Successful accomplishment of the AGM’s agenda
- Weigh annual members and pensioners’ customers satisfaction score by carrying out members and pensioners survey
- Successful onboarding of new membersto the scheme in liaison with HR department
- Efficient and efficient execution of work processes as assigned from time to time.
Knowledge and Skills Required:
The job holder must possess;
- Bachelor degree in Insurance, Business Administration, Actuarial Science or any relevant or equivalent qualifications from a recognized university
- Minimum of five (5) years’ experience in retirement benefits Scheme administration which aligns to DB Scheme, DC Scheme and the Income Draw Down Fund.
- Relevant Professional Qualifications such as ACII, AIIK or equivalent
- Familiar with the ERP process and Microsoft Office suite
- Proficient in the use of accounting systems
- Impeccable planning and budgeting skills
- Good understanding of Finance and relevant regulations on Pension Schemes
- Demonstrated leadership and supervisory skills
- Good communication, interpersonal and team-building skills.
- Posses good report writing and presentation skills.
- Ability to work under pressure
- Proven problem-solving skills and knowledge of conflict management.
- Excellent negotiation skills
- Be conversant with roles and processes of internally Administered Schemes ie DB
- Scheme, DC Scheme and the Income Draw Down Fund
- Be well-rounded in benefits calculations parameters and benefits due to members and beneficiaries from DB Scheme, DC Scheme and the Income Draw Down Fund.
- Maintain High level of confidentiality
- Be a proactive team player
- Have a high level of integrity
The deadline for submission of all applications is on or before 28th November 2025 by 5.00pm
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How to Apply
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