Operations Coordinator at Mitsumi Distribution

KEY RESPONSIBILITIES

• Communicate professionally with vendors and project managers through email and phone. Follow up on orders, documentation, and delivery timelines to ensure smooth processing.
• Book and update vendor orders accurately in accounting or ERP software.
• Track order status from booking to invoicing and ensure timely updates in the system.
• Handle invoice-related entries and ensure all supporting documents are properly recorded.
• Maintain accurate and up-to-date order and vendor data within the system.
• Prepare weekly vendor reports every Monday in the required vendor format.
• Use Microsoft Excel (VLOOKUP, pivot tables, and data formatting) for preparing and analyzing reports.
• Share reports with vendors and internal stakeholders on time.
• Manage pre-alerts received from vendors and route them to the appropriate branches.
• Coordinate with logistics and branch teams for shipment updates and follow-ups.
• Must have access to a laptop and be available to work remotely during emergencies for urgent order processing or routing requirements.

QUALIFICATIONS

• Graduate in Commerce, Business Administration, or Supply Chain Management.
• 1-3 years of experience in operations, logistics, or vendor coordination.
• Proficiency in Microsoft Excel (VLOOKUP, pivot tables, and data analysis).
• Familiarity with accounting or ERP systems preferred.
• Strong written and verbal communication skills.
• Detail-oriented, organized, and able to manage multiple priorities.