Location Nairobi

Posted 2 days ago

Job Description

Country: Kenya

Organization: Concern Worldwide

Closing date: 3 Nov 2025

Job Title: Logistics Officer

Reports to: Area Coordinator-Marsabit with dotted line reporting to Logistics Coordinator

Direct Reports: None

Closely Work With: All staff in Marsabit

Job Location: 1 position in Marsabit County (Candidates must be legally entitled to work in Kenya at the time of application – National Position)

Contract Details: Fixed term – 5 months

Salary Range: Base Salary: Kes 150,616 per month

Housing Allowance: 15% of the base

Job Purpose:

To provide efficient and effective logistics, procurement and transport support to all Marsabit Program office in compliance with Concern’s and Donor policies & procedures.

Main Duties and Responsibilities

Logistics Support & Stores Management

Ensure efficient and timely operations support for programme implementation
Submitting monthly Stock Reconciliation and Transport Reports
Maintaining an updated inventory register for Marsabit office
Staff movement planning, scheduling vehicle servicing, maintenance & repairs
Ensuring that Marsabit Fixed Asset Register is up to date

Vehicle Rental
Submitting Supplies Requests to Nairobi for vehicle hire, adhering to the procurement timelines and supported by movement plans
Inspecting vehicles, where possible, before they are engaged
Ensuring all approved POs are issued to respective suppliers for all vehicle hires and ensure proper tracking of PO utilization to eliminate over expenditure.
Following through with suppliers for timely submission of invoices and log sheets and review for accuracy and completeness
Updating PO tracker for vehicle hires

Procurement & Distribution Management

Responsible for all procurements carried out in Marsabit within approved thresholds e.g. stationery, water supply, office consumables etc
Process Supplies Requests (SRs) ensuring they are authorised correctly by budget holders and in adherence to donor specific rules.
Source quotations (RFQs/RFPs) and prepare QEF’s and ensure they are reviewed and properly authorised by budget holders as per approved DOA.
Follow up with Marsabit team and ensure timely submission and processing of invoices upon completion of service or delivery of supplies and update invoice & SR trackers.
Complete payment requests and coordinate with finance to ensure supplier payments are made in a timely manner.
Participate in supplier evaluations/assessments, supplier prequalification, market surveys and provide support in establishment of approved supplier list.
Soft copy and hard copy filing for procurement documents.
Any other tasks assigned from time to time.
Update the SR tracker on a weekly basis and clearly indicate procurement status for all procurements actioned.
Liaise with suppliers and ensure timely delivery of services and supplies locally including receiving and documenting all deliveries and invoice processing.
Issue tender documents to requestors when a tender is announced and recording the same upon receipt.
Ensure all distributions to program participants are well documented, distribution documents properly filed and originals sent to Nairobi

Administration Management
Liaise with landlord for proper running and maintenance of the office premises and timely submission of rent invoices.
Organize transport and accommodation for visitors to Marsabit
Ensure adequate supply and proper utilisation of office consumables
Assisting with document reproduction e.g. photocopying, scanning and sending programme support documents to Nairobi via courier.
Schedule repairs and maintenance for equipment and generator, as needed
Responsible for health & safety procedures for all offices, including replenishment of first aid kits and servicing of fire extinguishers
Ensure all paperwork filing is complete, accurate, up to date and in correct order.

Others
Adhere to and promote the standards outlined in the Concern Code of Conduct and associated policies to their team, beneficiaries, and be committed to providing a safe working environment
Take all possible measure to meet Core Humanitarian Standards (CHS)
Any other duties as assigned by the Line Manager

Person Specification

Minimum Education, Qualifications & Experience Required:
A degree in Logistics, Procurement, Supply Chain Management or related field
Professional certification in procurement and logistics or supply chain management
Relevant experience in procurement and logistics management
At least three (3) years’ experience working with an NGO or UN Agency in a similar role
Experience in emergency response and in setting up emergency logistics operations
Proficiency with computer programmes eg excel, word, powerpoint etc
Good interpersonal, organization and communication skills

Preference will be given to candidates who have:
Previous experience of working in an INGO and /or Concern
Team Player with ability to work under pressure
Confidentiality, Integrity and ability to handle sensitive situations
Ability to be flexible/adaptable in the face of changing priorities
High integrity and demonstrated ability to follow standards and policies
Commitment to humanitarian principles and values
Commitment to adhere to the standards of conduct outlined in the Code of Conduct and Associated Policies

Competencies required:

Communicating and working with others
Managing self

Safeguarding at Concern: Code of Conduct and its Associated Policies

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a consultancy opportunity with Concern Worldwide will be expected to sign the Concern Code of Conduct and Associated Policies as an appendix to their consultancy contract. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to do consultancy work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, being hired as a consultant with Concern is subject to a range of vetting checks, including criminal background checking.

Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland. Follow Concern online: www.concern.net

How to apply

Interested candidates, who meet the above requirements, should send a detailed CV with three referees and Cover Letter Only to nairobi.hr@concern.net with the subject of the email as ‘Logistics Officer- Marsabit’ on or before Tuesday 4th November 2025. Only short-listed candidates will be contacted for interview.

Concern Worldwide is an equal opportunity employer and does not charge a fee at any stage of the recruitment process (for application, written test, interview, training, medical examination etc.) nor act through recruitment agents. This is applicable for all opportunities including staff and interns.

Your Personal Data

During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation.

Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on ensuring that the name of any employee or volunteer (existing or new), does not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). Any offer of employment (either paid or voluntary) with Concern Worldwide will only be made following a successful clearance check being conducted on the applicant and such checks may be updated periodically during the course of the period of employment.

By submitting a formal application for paid or voluntary employment to Concern, you agree to Concern carrying out a clearance check as outlined above and that Concern will not proceed to recruit you should your name appear on any of the aforementioned lists

In certain circumstances, donors may request that personal data relating to employees to work on the activities that they fund be provided directly to them – so that they can perform their own counter terrorism checks. This may involve transferring some basic personal data outside the EEA. It will be a condition of your employment contract that Concern be allowed to share this information with institutional donors for these purposes.

For additional information please consult our website or contact the Human Resource Division in our Head Office.

You have certain rights under data protection legislation. For more information on how to exercise those rights please visit www.concern.net/about/privacy

Please only apply for this position if you are satisfied with the proposed processing of your personal data as outlined above.