Job Description
Finance Jobs. Ipas Jobs
Key Deliverables.
- Timely monthly bank reconciliation and payroll submission.
- Zero delays in statutory filings (URA, NSSF, etc.).
- Accurate and complete financial reports to donors and management.
- Updated financial records and well-maintained supporting documentation.
- Monthly Financial Performance Analysis reports produced highlight budget-to-actual variance and identifying areas for cost-efficiency improvements and discussion with program staff and budget holders.
- Timely and compliant review of subgrantee budgets and reports.
- Financial monitoring visits and feedback reports completed quarterly.
- No major audit findings related to partner funds.
- Capacity strengthening plans for partners developed and implemented in line with gaps identified during financial monitoring and audits and specifically targeting improvements in internal controls and activity budgeting.
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Summary Of Responsibilities
- Organizational Leadership and Strategy:
- Responsible for deliverables and results in assigned work areas.
- Works collaboratively with other teams and units
- Provides support supervision (where applicable)
Financial and Risk Management:
Complies with Ipas financial management and other operational policies and procedures in relevant functional areas (inventory, procurement, grants, subawards, payroll, IT)
- Proactively identifies financial and operational risks within the country office and subgrant/subaward portfolio management, and works with the Program Manager, Finance Manager and relevant teams to develop and Implement risk mitigation plans and activities
- Ensures good stewardship of funding in their work areas
- Ensures timely preparation and filing of statutory returns with URA and other relevant bodies, including PAYE, NSSF, and withholding tax, in accordance with local laws and donor requirements.
- Maintains an up-to-date tracker for all statutory submissions and remittances to avoid penalties or delays.
- Ensures efficient, transparent, and compliant financial management systems that promote value for money, effective cost controls, integrity and strong accountability in all transactions
- Monitors financial performance of subgrantees and ensures that risks identified during reviews are addressed through documented mitigation actions.
- Participates in partner support supervision and joint monitoring visits to ensure sound financial management and compliance.
Program, technical, or functional content of the job:
- Supports program teams in developing activity-based budgets that clearly align with program outcomes and donor requirements, promoting efficient project cycle management, activity planning, resource allocation, and efficient execution.
- Reviews, processes, coordinates, and reconciles payments to vendors and other outside entities
- Prepares monthly bank reconciliation, reviews and approves transactions on Ipas accounting software, and approves petty cash expenses.
- Participates in the preparation and construction of donor reports, as directed.
- Reviews payments to consultants, ensuring that agreements, invoices, and other documents are properly completed and submitted.
- Maintains a lot of withholding tax deducted from consultants while ensuring the deductions are remitted and entered.
- Reviews all travel advances, program activities pay-out, and medical insurance advance requests as well as process travel retirements.
- Prepares monthly payroll and remits payroll deductions to statutory bodies in accordance with local laws.
- Supports preparation of financial statements and schedules required for external and internal audits.
- Coordinates with auditors, URA officials, and other regulatory bodies during financial reviews or audits.
- Promotes efficient financial management practices across projects and partners by supporting accurate activity-based budgeting, timely reporting, and prudent expenditure control.
- Provides technical financial oversight and capacity strengthening for implementing partners and subgrantees/Subawardees focusing on building their capacity for efficient resource use and internal controls.
- Reviews partner budgets, financial reports, and supporting documentation to ensure accuracy, compliance with donor and Ipas policies, and proper cost allocation.
- Conducts regular financial spot checks, follow-ups on audit findings, and ensures timely submission of partner accountabilities.
- Supports partners to develop financial management systems, strengthen internal controls, and build capacity in areas of budgeting, reporting, and compliance.
- Assists in problem solving as needed.
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How to Apply
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