Posted 2 months ago

Job Description

Admin Jobs, KUTRRH Jobs.

JG: KUH 3. [REF No: V/FT/23/2025] – 1 Post

Job Purpose

To provide strategic oversight and direction for all essential administrative and logistical support services, ensuring a secure, efficient, and well-maintained Hospital environment that supports operational excellence.

Duties and responsibilities

Reporting to the Director, Human Resource & Administration, the position holder will be responsible for the following:

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Directing the effective and efficient delivery of all Hospital administrative support services, ensuring a clean, safe, and functional environment.
Developing and implementing policies, procedures, and standards related to Administration to optimize service delivery and resource utilization.
Overseeing the provision of all administrative support services necessary for daily operations, including Security Services, Engineering Services, Transport Services, Catering Services, Housekeeping and Laundry Services.
Managing the effective utilization, maintenance, and safeguarding of the Hospital’s physical assets and infrastructure.
Coordinating the planning, allocation, and optimal management of the Hospital’s office space and facilities.
Directing general office support, including maintenance, utilities, cleaning, and grounds upkeep services.
Supervising the efficient management of the Hospital’s central registry and corporate records systems.
Ensuring the implementation of effective security and risk management protocols for staff, patients, and visitors.
Managing the Hospital’s fleet, transport logistics, and mechanical services to ensure operational readiness.
Spearheading the execution and monitoring of development projects within the administration portfolio.
Advising the Director on all complex matters relating to facility management, general administration, and logistics.
Coordinating the development of the annual work plan and budget for the Administration division.
Liaising with external stakeholders and regulators on matters related to security, public works, and general administration.
Promoting adherence to safety, health, and environmental standards across all Hospital premises.
Overseeing the efficient and equitable administration of staff housing and related allocation policies.
Supervising the planning, budgeting, and prudent management of resources allocated to the administration function.
Leading performance management, staff development, and culture change initiatives within the Administration division.
Promoting National Values and Principles of Governance as outlined in Article 10 and 232 of the Constitution of Kenya.
Any other duty as may be assigned.

Key Qualifications and Experience Requirements

Bachelor’s degree in any of the following disciplines: – Public Administration, Business Administration, Political Science/Government, Anthropology, Social Sciences or any other relevant field from a recognized Institution.
Master’s degree in any of the following Social Sciences: Public Administration, Business Administration, Political Science/Government, Anthropology, Social Sciences or any other relevant field from a recognized Institution.
At least fifteen (15) years relevant work experience, three (3) of which must have been in a management position.
Leadership course lasting not less than four (4) weeks from a recognized institution.
Proficiency in computer applications.
Compliance with Chapter Six of the Constitution of Kenya.

Core Competencies

Strong leadership and team-building capabilities.
Expertise in facilities, logistics, and physical asset management.
Effective resource stewardship and budget management.
Results-oriented with strong analytical and decision-making skills.
Excellent project management skills and execution capability.
Effective communication and stakeholder engagement.
High ethical standards and professional integrity.

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Terms of Service

The successful candidate will be engaged on a five (5) year contract renewable once subject to satisfactory performance.

How to Apply

Suitably qualified candidates should apply online in confidence via the portal https://recruitment.kutrrh.go.ke/ and clearly indicate the job Reference and the job applied for. Job Descriptions are available at https://www.kutrrh.go.ke/careers/.

All applications should be submitted online via (https://recruitment.kutrrh.go.ke/) with the subject line clearly indicating the position applied for (e.g., “Application for Deputy Director, Administration” and Job Reference Number).

Applicants are required to attach the following documents in PDF: Application Letter, Curriculum Vitae with email and telephone contacts of three (3) referees, Copy of National ID, copy of Valid Practicing License, copies of academic and professional certificates (MUST be certified by the issuing institution. all applicants with foreign qualifications must get the qualifications equated to those of the Kenyan education system), testimonials and any other relevant document.

Application deadline

All applications should reach KUTRRH not later than Tuesday, 9th December 2025.

Addressed to:

The Chief Executive Officer,

Kenyatta University Teaching, Referral & Research Hospital Kahawa West, Northern Bypass Road, Nairobi

P. O. Box 7674 – 00100, GPO Nairobi

Please note that:

Kenyatta University Teaching, Referral, and Research Hospital does not charge a fee at any stage of the recruitment process.
Only shortlisted candidates will be contacted.
Canvassing will lead to automatic disqualification.
Shortlisted candidates will be required to demonstrate compliance with Chapter Six of the Constitution by submitting required documents (e.g., clearance certificates from EACC, DCI, KRA, HELB, CRB and CUE/ KNAQ for those with academic qualifications obtained from learning institutions outside Kenya).

KUTRRH is an equal opportunity employer and respects inclusivity and diversity. Persons living with disabilities and individuals from marginalized and minority communities who meet the person specifications are strongly encouraged to apply.

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