Job Description
Job Purpose
- To support depot efficiency by ensuring compliance with company policies, regulatory standards and operational best practices, while providing oversight in reporting, audits and customer service management.
Main Roles & Responsibilities
Order & Sales Management
- Receive, authorize, and process sales orders and invoices.
- Reconcile salesmen’s accounts (cash and stock) and confirm payments.
- Collect cheques, manage direct cash sales, and ensure proper allocation of payments.
Stock & Inventory Control
- Ensure accurate stock records in both physical and system (Syspro) dashboards.
- Follow FIFO dispatch, manage returns/disposals, and prevent stock losses.
- Oversee fuel and mileage records for depot trucks.
Financial Administration
- Handle petty cash payments and balances.
- Verify invoice accuracy before posting.
- Prepare and dispatch customer statements, monitor debt ageing, and support credit control.
Reporting & Documentation
- Prepare weekly and monthly depot activity reports.
- Generate administrative and cost-control reports.
- Verify contracts, key account documents, and maintain compliance records.
Depot Operations & Staff Management
- Deputise for the Depot Administrator and oversee depot staff, drivers, and salesmen.
- Maintain depot cleanliness, orderliness, and operational discipline.
- Handle any additional assignments as directed by the Depot Administrator.
Knowledge, Skills & Experience Required
- Must be a graduate in Business Studies or Accounting.;
- Must possess at least Part 2 of a professional accounting qualification; CPA (K) or ACCA will be an advantage;
- Must have KCSE grade C+ and above;
- Computer literate with strong competence in MS office package to include Excel, access and power point;
- Experience with the accounting packages and ERP’s to include QuickBooks, Sage, or Syspro, knowledge of Syspro will be an advantage;
- Effective and impactful communication, good negotiation, problem solving and presentation skills; and
- Must have minimum 3 years’ experience in warehouse management/inventory management
How to Apply
If you have the above, do send the documents by the 29th October 2025 to humanresources@kinangopdairy.co.ke in the following format;
- A signed application of not more than one page;
- A summarised Curriculum vitae of not more than one page; and
- All other documents mentioned in the above.
- Only candidates who have all of the required documents and apply as directed shall be shortlisted and contacted.
- Kinangop Dairy Limited is a corruption free and does not charge candidates for recruitment.
- Report any corruption or bribery to the General Manager Human Resources & Administration
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