Job Description
Legal Jobs. Alliance for a Green Revolution in Africa (AGRA) Jobs
Key Duties and Responsibilities
- Ensure procurement processes have been carried out in compliance with the procurement policy before initiating any contract.
- Ensure timely initiation of contracts and purchase orders and follow through to signature and performance.
- Coordinate with contract supervisors to ensure timely contract performance and submission of deliverables. Any challenges shall be reported and resolved on time.
- Effectively collaborate with internal departments (e.g., legal, finance, and operations) to align contracts with organizational objectives
- Monitors contract execution to ensure compliance with terms and conditions, identifying and mitigating risks proactively
- Prepare weekly and monthly status reports of all contracts under implementation and contracts under drafting and approval.
- Maintain a comprehensive contract management system to track milestones, renewals, and performance metrics
- Prepare quarterly reports and share with Units the status of ongoing and completed contracts with payment status.
- Report on problematic contracts in a timely manner and recommend actions to be taken in accordance with the contract provisions, including recommendations for blacklisting in line with the procurement policy.
- Analyze vendor/consultant complaints and ensure they are resolved in a timely.
- Assess new vendor forms to ensure they are well-supported before approval.
- Support in carrying out due diligence on vendors/consultants before contract award and during contracting/contract implementation.
- Monitor and close all open purchase orders within the stipulated time.
- Using the e-procurement system, monitor the payment status of all consultants/vendors and report any delay.
- Initiate contract renewals at least three months before they come to an end.
- Review contracting templates and recommend changes aimed at improving efficiency in the contracting and contract management cycle.
- Support efforts to build supplier relationships to deliver breakthrough performance in cost, service, and quality.
- Implement audit recommendations on a timely basis.
Key Qualifications and Experience Required
- Bachelor’s degree in law.
- Membership in a professional association is desired.
- Possession of procurement training will be an added advantage.
- Experience in contracting in a multi-program International NGO.
- Experience and knowledge of procurement processes shall be an added advantage.
- Demonstrates in-depth knowledge of contract laws, policies, and procedures.
- Demonstrate familiarity with international and local procurement laws, as well as donor-specific requirements where applicable.
- Encourage compliance with anti-corruption policies and ensure integrity in vendor interactions.
How to Apply
If you believe you are the right candidate for this position, kindly submit your application with a detailed CV (including your e-mail and telephone contacts) to recruit@agra.org. Please quote the job reference number CO/OPS/03/2025 in the subject line of the application e-mail.
Applications must be received on or before 24th October 2025. Only shortlisted candidates will be contacted.
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