Job Description
Administration Jobs. Zetech University Jobs
Duties and responsibilities
Administrative Duties:
- Verify incoming deliveries against purchase orders and delivery notes to ensure accuracy and completeness.
- Inspect goods for quality, quantity, and any damage before acceptance.
- Accurately record all received items in inventory and asset management systems.
- Organise, label, and store items systematically in designated locations.
- Ensure safe, orderly, and secure storage of materials to prevent loss, damage, or misplacement.
- Issue goods and materials to authorised personnel in accordance with approved requisitions.
- Maintain accurate and up-to-date records of issued items for accountability and traceability.
- Conduct regular stock audits, physical counts, and reconciliation of inventory records.
- Monitor inventory levels to prevent shortages, overstocking, or expiration of materials.
- Maintain comprehensive records, including purchase orders, delivery notes, stock registers, and inventory reports.
- Prepare and submit periodic reports on stock movement, discrepancies, losses, or damages.
- Implement appropriate security measures to safeguard stock and prevent theft or unauthorised access.
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Driving Duties:
- Safely drive authorised personnel to meetings, appointments, and official engagements.
- Ensure the assigned vehicle is clean, well-maintained, and in good working condition.
- Monitor and arrange regular maintenance, servicing, and insurance renewals for the executive vehicle.
- Maintain accurate travel logs, fuel records, and mileage reports.
- Maintain confidentiality, discretion, and professionalism at all times.
- Any other duties may be assigned from time to time by the supervisor or as captured in the detailed job description
Qualification and experience
- A Certificate in Business Management or any other certificate-level qualification in a Business-related field from a recognised/accredited Institution.
- KCSE Certificate or equivalent.
- Valid drivers license with a clean driving record.
- At least 3 years experience as a D3 driver in a reputable institution.
- Basic knowledge of office procedures and administrative support.
- A Certificate of Good Conduct and Defensive Driving Course is an added advantage.
- A valid institutional driver’s license will be an added advantage.
- Past experience in logistics/supply chain operations will be an added advantage.
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How to Apply
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