Job Description
IT Jobs. Tower Sacco Jobs
Job Purpose
Reporting to the Registry Officer, the job holder will ensure that records management is a discipline which utilizes an administrative system to direct and control the creation, version control, distribution, filing, retention, storage and disposal of records, in a way that is administratively and legally sound, whilst at the same time serving the operational needs of the SACCO and preserving an adequate historical record.
Duties
- Ensure implementation of the records management guidelines, procedures, standards and policies.
- Reorganizing files and documents in view of maintaining the most efficient and effective document retrieval and accessibility.
- Preparing and maintaining records inventories both manual and electronic and keeping the inventory register up to date.
- Maintaining and creating clear, secure, accurate and reliable records.
- Managing files and their movements.
- Ensuring orderliness and security of the registry.
- Collaborating with branches in ensuring preservation of long-term, temporary and permanent electronic records including migration as necessary.
- Ensuring that all obsolete records are disposed or transferred in accordance with applicable disposition policies and procedures.
- Perform general registry duties such as sorting, preparing members’ circulars and notices for dispatch, and attending to registry-related enquiries.
- Ensure compliance with relevant legislation and regulations on confidentiality of data.
- Any other duty that may be assigned by the Registry Officer, Head of HR, C.E.O. or any authorized officer.
Background Requirements
- Strong management, negotiation and report writing skills.
- Computer literacy and familiarity with standard office computer applications.
- Excellent interpersonal and communication skills.
- Ability to work under pressure and meet deadlines.
- Excellent organizational skills.
- Results driven and customer focused.
- Possess strong analytical skills.
Preferred Qualifications
Formal Qualifications
- Diploma/Higher Diploma in Records Management or Business Information Management. A degree in a related field will be an added advantage.
- Demonstrable working knowledge of DMS or EDMS.
- Possess working knowledge of computerized office.
- KCSE (C Plain) with C (plain) in English.
- Minimum of three (3) years’ experience in record management in a reputable firm or financial institution shall suffice.
Person Specifications
- Be of exemplary integrity and honesty.
- Below 35 years of age.
- Must be a team player.
- Proficient and forward thinking.
- Analytical with a hands-on approach to monotonous tasks.
- Self-driven and results oriented.
- Demonstrate integrity and professional competence.
- Excellent organization skills.
- Good communication and interpersonal skills.
How to Apply
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