Job Description
NGO Jobs. Concern Worldwide JobsJob Purpose:
To provide efficient and effective procurement support to all Concern Kenya programmes in compliance with Concern’s and Donor policies & procedures.
Main Duties and Responsibilities
Procurement
- Processing SR’s (authorized correctly, donor specific rules) and procuring of supplies and services as per specifications given e.g. vehicle hire, accommodation, conferences, visibility materi9als, office consumable, furniture, IT equipment etc.
Update the SR tracker on a weekly basis and clearly indicate procurement status for all procurements actioned.
- Source quotations (RFQs/RFPs) and prepare QEF’s and ensure they are reviewed and properly authorized by budget holders as per approved DOA and are in compliance with technical specifications, delivery schedules, payment terms etc
Liaising with suppliers as and when needed
- Ensure accurate processing of invoices upon completion of service or delivery of supplies and real time update of the invoice and SR trackers
- Completing payment requests and coordinate with Finance to ensure payments to suppliers are made in a timely manner
- Ensure timely purchase and delivery of equipment and emergency requests keeping to the policies and procedures.
- Soft copy and hard copy filing for logistics and procurement documents
- Participate in supplier evaluations/assessments, supplier prequalification/identification, market surveys and provide support in establishment of approved supplier list
Any other tasks from time to time
Others
- Adhere to and promote the standards outlined in the Concern Code of Conduct and associated policies to their team, beneficiaries, and be committed to providing a safe working environment
- Take all possible measure to meet Core Humanitarian Standards (CHS)
- Any other duties as assigned by the Line Manager
Person Specification
Minimum Education, Qualifications & Experience Required:
- A degree in Logistics, Procurement, Supply Chain Management or related field
- Professional certification in procurement and logistics or supply chain management
- Relevant experience in procurement and logistics management
- At least three (3) years’ experience working with an NGO or UN Agency in a similar role
- Experience in emergency response and in setting up emergency logistics operations
- Proficiency with computer programmes eg excel, word, powerpoint etc
- Good interpersonal, organization and communication skills
- Preference will be given to candidates who have:
- Previous experience of working in an INGO and /or Concern
- Team Player with ability to work under pressure
- Confidentiality, Integrity and ability to handle sensitive situations
- Ability to be flexible/adaptable in the face of changing priorities
- High integrity and demonstrated ability to follow standards and policies
- Commitment to humanitarian principles and values
- Commitment to adhere to the standards of conduct outlined in the Code of Conduct and Associated Policies
How to Apply
Interested candidates, who meet the above requirements, should send a detailed CV with three referees and Cover Letter Only to nairobi.hr@concern.net with the subject of the email as ‘Procurement Officer- Nairobi’ on or before Tuesday 4th November 2025. Only short-listed candidates will be contacted for interview.
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