Project Coordinator

Job Description

JOB PURPOSE

The Project Coordinator will be responsible for the overall coordination, implementation, and monitoring of a donor-funded project in Masinga, Machakos County. This includes ensuring compliance with donor guidelines, managing relationships with implementing partners, overseeing project activities, and ensuring timely delivery of results. The role requires strong leadership, technical oversight, and the ability to manage complex stakeholder relationships.

KEY RESPONSIBILITIES

• Lead the day-to-day coordination and execution of project activities in line with the approved workplan and budget.
• Coordinate with Subject Matter Experts and other relevant departments to develop and maintain detailed work plans, procurement plans, and implementation schedules.
• Ensure timely and quality delivery of project outputs and outcomes including submission of quality reports.
• Serve as the primary liaison with implementing partners, ensuring alignment with project goals and donor expectations.
• Facilitate joint planning, regular coordination meetings, and performance reviews.
• Support capacity building of partners in areas such as compliance, reporting, and technical delivery.
• Work closely with the MEAL team to track project indicators and ensure data quality.
• Prepare high-quality project reports in line with donor reporting templates and timelines.
• Work closely with the Communication and MEAL teams to document lessons learned and contribute to knowledge sharing and adaptive management.
• Work with Finance and operations, HR, Communications and Program teams to ensure full compliance with donor contractual obligations, including procurement, visibility, and environmental/social safeguards.
• Develop a project risk mitigation plan
• Maintain accurate and auditable project documentation.
• Build and maintain strong relationships with County government agencies, community stakeholders, and other development actors.
• Represent the Project in relevant coordination platforms and donor meetings

KEY PERFORMANCE MEASURES/ INDICATORS

• Alignment between habitability projects and the strategic objectives of HFHK
• Habitability projects are properly costed and implemented as per the agreement with donors
• Employees are motivated and cultivate a culture of performance management
• Habitability projects are compliant with all the relevant standards, regulations, statutory, legislative and best practice requirements
• Good and amicable relations with all stakeholders

QUALIFICATION & EXPERIENCE

• Bachelor’s degree in Development Studies, Project Management, Social Sciences, or a related field (Master’s degree preferred).
• Minimum of 5 years’ experience in managing donor-funded projects
• Proven experience in partner coordination, compliance, and results-based project management.
• Strong understanding of development cooperation principles and the Kenyan context.
• Excellent communication, negotiation, and report-writing skills.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

• Strategic thinking and problem-solving
• Leadership and team coordination
• Donor compliance and financial oversight
• Stakeholder engagement and diplomacy
• Proficiency in MS Office and project management tools

OTHER INFORMATION

• Willing to uphold Christian principles of HFH Kenya
• Expected to travel nationally and internationally
• Committed to HFHI principles.
• Ability to work long and odd hours, including weekends
• Confidentiality
• Honesty
• High levels of integrity

Active support of HFHI Values:

1. Humility – We are part of something bigger than ourselves
2. Courage – We do what’s right, even when it is difficult or unpopular
3. Accountability – We take personal responsibility for Habitat’s mission

Safeguarding: HFH requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work.

Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation, and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.

How to apply

If your background, experience and competence match the above specifications, please submit your CV & motivation letter as a single file by November 5, 2025 to: hr@hfhkenya.org

Indicate in the subject of the email: Project Coordinator.

Habitat for Humanity Kenya is an equal opportunity employer, and as such, HFHK makes employment decisions and provides equal employment opportunity without regard to an applicant’s race, religion, color, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, or disability