Job Description
ICS SP seeks to prequalify suppliers for various goods and services required to support its programmes and operations during the 2026–2027 period.
The objective of this exercise is to establish an approved list of qualified and vetted suppliers who may be invited to supply goods or provide services to ICS SP on an as-and-when-required basis, under applicable framework agreements or call-offs.
The full list of prequalification categories and category codes is provided in the Tender Document – Prequalification Categories, accessible via the links on this page. Applicants must review this document carefully and indicate the specific category code(s) they are applying for in the online application form.
All applications shall be submitted electronically using the official online application form and document upload links provided on this page. Applicants must ensure that all information submitted is complete, accurate, and consistent.
ICS SP reserves the right to request additional information or clarification at any stage of the process and may conduct verification exercises, including site visits, where necessary. Only suppliers who meet the evaluation criteria and are successfully prequalified will be invited to participate in subsequent procurement processes. Prequalification does not constitute a contract or guarantee of business.
Applicants must demonstrate adequate technical and professional capability, availability of suitably qualified personnel, access to appropriate equipment and resources, and sufficient financial capacity to execute contracts for the goods and/or services applied for.
All Local Purchase Orders issued under this prequalification will generally be on credit terms of a minimum of thirty (30) days, or as stipulated in the applicable contract or framework agreement.
Applicants are required to comply with ICS SP’s Supplier Code of Conduct, Anti-Bribery and Corruption requirements, and Data Protection and Confidentiality obligations.
Information submitted will be treated as confidential and used solely for supplier evaluation purposes.
As part of submitting the Online Supplier Prequalification Form, applicants will be required to confirm a declaration that the information provided is true, complete, and accurate to the best of their knowledge and belief.
How to apply
All applications must be submitted electronically using the official links provided on this page.
Step 1: Review Categories
- Download and review the Tender Document – Prequalification Categories on the right section of this page
- Identify the exact category code(s) you wish to apply for.
Step 2: Prepare Mandatory Documents
- Compile all required documents listed under Mandatory Attachments below.
- Place all documents into one folder (preferably zipped).
- Name the folder using the prescribed naming format.
Step 3: Complete the Online Application Form
- Open the Online Supplier Prequalification Form on the right section of this page.
- Complete all required fields accurately.
- Indicate your selected category code(s) exactly as shown in the categories document.
Step 4: Upload Mandatory Documents
- Upload your single folder/ZIP file using the Mandatory Document Upload Link provided in the right section of this page.
- Ensure the upload is complete and clearly legible.
Step 5: Submit Before the Deadline
- Submit the online form on or before 31st December 2025
- Incomplete or late submissions may not be considered.
MANDATORY ATTACHMENTS
Applicants must upload one (1) folder containing all applicable documents listed below.
Required Documents
- Certificate of Registration/Incorporation (including current renewal where applicable)
- VAT Registration Certificate (if applicable)
- PIN Certificate
- Current Trade License (if applicable)
- Valid professional registration certificate(s) (where applicable)
- Details of Directors (e.g. CR12/CR13 or on company letterhead)
- Bank details (e.g. blank cancelled cheque or bank confirmation letter)
- Letter(s) of recommendation/reference from previous clients
- Company profile on official letterhead
- Practicing certificate(s) for professional service providers (where applicable)
- Evidence of insurance covers (for transport/logistics firms)
- Valid Tax Compliance Certificate
- Memorandum and Articles of Association / Partnership Deed (as applicable)
Folder Naming Format (Required)
Please name your upload folder as follows:
SUPPLIER NAME – CATEGORY CODE
Example:
ABC ENTERPRISES – ICS-SP/#000A/2026
Applicants are responsible for ensuring that:
-
All documents are complete and legible
-
The folder is correctly named
-
Documents are uploaded using the official mandatory document upload link
Note: Submission of documents does not guarantee prequalification and does not constitute a commitment by ICS SP to procure goods or services from the applicant.