Job Description
Sales Jobs. Kenya Builders Jobs
The Sales Order Processing Validator plays a critical role in ensuring the accuracy, completeness, and compliance of all sales orders entered into the system before they proceed for invoicing and fulfillment. He/she validates the work done by Sales Order Processors.
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Key Duties/Responsibilities:
Order Validation & Accuracy Checks:
- Review and validate all sales orders submitted by Sales Order Processors.
- Verify customer details, product codes, quantities, prices, discounts, taxes, and payment terms before system approval.
- Cross-check entries against quotations, approvals, and CRM (HubSpot) deal records to ensure alignment.
- Flag and return incomplete or incorrect orders for correction with clear feedback.
Data Integrity & Compliance:
- Maintain high standards of data accuracy across ERP (iScala) and CRM (HubSpot) systems.
- Ensure all documentation (LPOs, delivery notes, credit approvals, and quotations) are properly attached and auditable.
- Monitor adherence to pricing controls, credit limits, and discount approval workflows.
- Track recurring validation errors and escalate systemic or training issues to management.
Workflow Support & Reporting:
- Maintain a daily tracker of validated orders, rejections, and turnaround times.
- Provide periodic reports highlighting trends, error rates, and recommendations for process improvement.
- Liaise with SOPs, Sales Coordinators, and the Credit Control team to ensure smooth, compliant order flow.
- Support process documentation, checklist updates, and SOP compliance audits.
Key Outputs/Deliverables:
- Order Validation Accuracy: % of orders approved without correction.
- Turnaround Time: Average validation time per order.
- Error Reduction Rate: Decrease in recurring SOP processing errors.
- Compliance Score: Adherence to pricing, credit, and documentation policies.
- System Data Integrity: Accuracy of CRM and ERP order linkages.
Qualifications and Experience:
- Diploma or bachelor’s degree in business administration, Sales, Finance, or a related field.
- Minimum 2 years’ experience in sales administration, order processing, or data validation roles.
- Familiarity with ERP systems (iScala preferred) and CRM platforms (HubSpot an advantage).
- Strong attention to detail, numerical accuracy, and process discipline.
- Excellent communication and documentation skills.
Key Skills and Competencies:
- High integrity and sense of accountability.
- Strong analytical and problem-solving mindset.
- Ability to work independently and objectively.
- Proficiency in Excel and data review tools.
- Calm under pressure, with good coordination skills across departments.
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How to Apply
Interested and qualified candidates are highly encouraged to apply by sending their updated CV to careers.kbcl@kenyabuilders.com, no later than 6th December 2025.
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the org.
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