Job Description
NGO Jobs. Giving Green Jobs
Who are we looking for?
Above all, we’re looking for a generalist. If you see some of your strengths in the list below, we encourage you to apply, even if you have no experience in several other areas.
No matter what your background is, we’ll need you to be comfortable independently managing and executing on a wide variety of projects in the operations space, some of which will probably be new to you. If you’re excited about leaning into your growth edges and diving headfirst into every part of what makes a small nonprofit run, you might be a good fit!
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As an Operations Associate, your responsibilities may include:
- Finance: In collaboration with our outsourced backoffice team, ensure gifts and expenses are properly recorded and allocated, prepare and analyze budgets, make payments to vendors and grantees, and help manage our books.
- Grants management: Support our grants diligence and reporting processes from the operational side, both by liaising with grantees and by managing the overall pipeline alongside our backoffice team.
- Legal & compliance: Track contracts and reporting obligations, oversee our insurance, and manage compliance with state and federal registrations and reporting.
- People & culture: Liaise with payroll/benefits providers. Manage efficient and bias-aware recruitment processes and lightweight onboarding, performance management, and offboarding. Plan and facilitate team meetings and twice-yearly in-person retreats.
- IT & systems: Maintain our website (built in Webflow) and our internal systems (Gsuite, slack, etc) so that our team can do our best work.
- Development operations: Maintain our CRM and broader donor data pipeline through data entry, setting up syncing processes, and encouraging team-wide adoption.
- For a Manager / Associate Director / Chief of Staff, while we still expect to hire a generalist, we’d be looking for someone with the experience to own at least one of the below functions:
- Finance and grants: Develop and maintain financial procedures, enabling better decisionmaking and responsible stewardship of funds. In conjunction with our outsourced backoffice team and our research team, formalize a lightweight grant management process for the Giving Green Fund, from application to disbursement to final reports.
- Executive & organizational strategy: Manage and improve our impact-tracking processes to keep us focused on our north star. Serve as a thought partner to the ED on organizational strategy, hiring and growth, fundraising, and liaising to the Board and key funders. Manage cross-functional special projects as needed.
- Across all areas of responsibility, we are looking for someone who will proactively identify areas of growth in our systems and strategy, propose experiments, and iterate with new tactics as needed.
Required qualifications:
- Entrepreneurial spirit; ability to work independently and take initiative on a small team; problem-solving orientation
- Ability to develop your own work timelines and products; strong time management
- Highly organized and detail-oriented
- Clear internal communication skills, especially with experience on remote teams
- Passion for taking action on climate change and strong alignment with Giving Green’s values
- Basic familiarity with US-specific laws and systems, e.g. employment/HR, finance, and charitable regulations. (Low bar: in practice, we think this is likely to be gained by either direct experience working in operations for a US entity, or through living/working in the US.)
- 1+ years of full-time work experience in a nonprofit operations role or similar function
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How to Apply
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