Job Description
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Key Responsibilities:
Entity Registration
- Prepare and file applications for incorporation of companies, registration of business names, partnerships and societies.
- Handle trademark registration processes, including searches, filing, and follow-up with relevant authorities.
- Maintain updated knowledge of requirements under the Companies Act, Business Names Act, and Intellectual Property laws.
Documentation & Compliance
- Draft, review, and submit statutory forms and supporting documents to regulatory bodies (e.g., Registrar of Companies, Registrar of Societies, Kenya Industrial Property Institute).
- Ensure compliance with timelines and statutory obligations for renewals, filings of returns and amendments.
- Maintain accurate records of registrations, certificates, and correspondence.
Client & Stakeholder Engagement
- Liaise with clients to collect necessary documentation and provide updates on registration progress.
- Co-ordinate with government offices and regulatory agencies to resolve queries or issues.
- Provide guidance to clients and the team on procedural requirements and timelines.
Administrative Support
- Maintain a database of registered entities and trademarks for easy retrieval and reporting.
- Assist in preparing periodic compliance reports for internal and client use.
- Support senior advocates and associates in commercial practice matters as required.
- Train the team on changes in the relevant registries and processes.
- Providing and publishing internally, regular updates and changes in registration procedures and requirements in the various land registries.
Qualifications & Skills
- Diploma or Bachelor’s degree in Business Administration, Law, or related field.
- At least 4 years’ experience in company secretarial work, commercial registration, or legal clerical duties in a busy law firm.
- Strong knowledge of statutory registration processes in Kenya (Companies Act, Business Names Act, Trademarks Act).
- Excellent organizational and record-keeping skills.
- Proficiency in MS Office and familiarity with online registration portals (eCitizen, KIPI systems).
- Strong communication and interpersonal skills.
- Attention to detail and ability to meet strict deadlines.
- CS certification is a plus
- Strong organizational and time management skills.
- Minimum score of Grade C+ in KCSE.
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How to Apply
Interested candidates are requested to forward their updated CVs to recruitment@hrfleek.com stating the subject heading “Job title” by Friday 12th December 2025 clearly indicating their expected remuneration (MUST). Only shortlisted candidates will be contacted.
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