Deputy Director Supply Chain Management Job PPRA

November 26, 2025 •

Posted 2 months ago

Job Description

Procurement Jobs, Public Procurement Regulatory Authority Jobs.

Job Purpose

The purpose of this job is to provide overall strategic Leadership, administration, and coordination of all Supply Chain Management functions to ensure economic, efficient, and effective Procurement, Disposal and Inventory management in compliance with the Public Procurement Act and Legislations enabling the Authority to achieve its mandate. The job holder also oversees the procurement, supply and contract implementation in line with the Authority’s Strategic Plan.

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Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

  • Provide leadership and management of the Supply Chain Management department for timely and effective supply of goods and services;
  • Spearhead formulation, implementation and review of strategies, policies, guidelines and procedures in the procurement function in line with the Authority’s strategic plan and mandate;
  • Direct and manage the procurement process, which includes planning of procurement, inventory control, logistics, distribution and disposal of goods to ensure accurate and appropriate inventories, timely delivery and cost effectiveness.
  • Oversee development, implementation and review of annual budget, workplans and procurement & disposal plan for the department in line the strategic plan to ensure achievement of the Authority’s mandate.
  • Assess the current supply chain processes and present proposals to implement world class practices;
  • Spearhead formulation and implementation of procurement and disposal procedures, develop, and manage short- and long-term strategies as needed across the Authority;
  • Spearhead design of an Authority wide system to manage suppliers and reduce inventory turnaround time, evaluate the needs and effectiveness of all procurement and logistics;
  • Spearhead the entire procurement and logistics processes, setting both the strategies and tactics in consultation with the Authority management;
  • Mentor and coach staff in the department and other departments that fall within the supply chain process to ensure effective function of all the component, including the continuous monitoring and evaluation of the supply chain process;
  • Guide the development, implementation and review of the Authority’s annual procurement plans in compliance with Public Procurement and Asset Disposal Act 2015;
  • Coordinate market surveys to ensure goods and services, compare the market prices to achieve value for money;
  • Oversee development, implementation and review of procurement performance targets to ensure effective and efficient service delivery and compliance with statutory requirements;
  • Spearhead Formulation and implementation the supplies and procurement policies and strategies to guide on supply chain management methods and functions;
  • Coordinate activities of tender processing negotiations, inspection and acceptance committee and the disposal committee; in line with the public procurement and asset disposal Act 2015;

Operational Responsibilities / Tasks

  • Provide administrative guidelines on interpretation and implementation of the Public Procurement and Disposal Act, 2015, and its regulations, 2020 and other procurement laws and policy documents that guide procurement;
  • Provide advice to the Authority management on all issues relating to procurement to ensure compliance and safeguard against potential breaches;
  • Prepare and Present tender awards to the Accounting Officer for approval;
  • Undertake functions of the secretary to the Tender Evaluation Committees;
  • Prepares tender documents in accordance with the Public Procurement and Disposal Act, 2015 and coordinates the tendering process;
  • Prepare and sign procurement professional opinions for presentation to the Accounting Officer;
  • Prepare statutory reports to the Public Procurement and Regulatory Authority in compliance with the Public Procurement and Asset Disposal Act 2015;
  • Maintain and update supply data base for ease of sourcing of various goods, works and services required in the Authority;
  • Monitors and evaluates performance of systems in supply chain management for effective service delivery to achieve the Authority’s objectives;
  • Interprets other laws and statutes that impact on supply chain management matters;
  • Building capacity of the organization in procurement management to ensure adherence and understanding of the Procurement Laws and regulations;
  • Interpret, implement and enforce public procurement procedures and regulations for the Authority in line with relevant regulatory requirement;
  • Facilitate the implementation of contracts by suppliers and service providers to ensure that they meet their contractual obligations;
  • Prepare and issue rejection and debriefing letters to suppliers who do not meet set procurement standards by the Authority;
  • Recommend to the Accounting Officer various committees for processing of procurement proceedings;

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

  • Master’s degree in any of the following disciplines: – Purchasing and Supplies Management, logistics, Business Administration (Supply Chain Management Option) or equivalent qualification from a recognized institution;
  • Bachelor’s degree in Procurement and Logistics, Commerce (Supplies Management Option), or any other equivalent and relevant qualification from a recognized Authority; and
  • Management Course lasting not less than four (4) weeks from a recognized institution or its equivalent.

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Professional Qualifications / Membership to professional bodies

  • Diploma in Supplies Management or its equivalent qualification from a recognized institution;
  • Membership to Kenya Institute of Supplies Management (KISM) in good standing.

Previous relevant work experience required.

  • At least ten (10) years relevant work experience, four (4) of which should have been in a management position.

Functional Skills, Behavioral Competencies/Attributes:

  • Leadership and managerial skills
  • Team Management
  • Negotiation skills
  • Analytical Skills
  • Problem-solving skills
  • Strategic thinking
  • Communication and reporting skills
  • Coaching and Mentoring Skills
  • Interpersonal skills
  • Planning and Organizing
  • Ethical skills
  • Time Management

Terms

  • Officers at Grade PPRA 3 shall be engaged on contracts of up to five (5) years renewable subject to performance and retirement age.
  • As a general policy, employees will be required to serve in one Directorate, Department, or Region for three (3) years after which they may be eligible for consideration for job rotation.

How to Apply

Interested and qualified persons are requested to make their applications ONLINE            through the jobs portal at: https://ppra.go.ke/careers

  • Shortlisted candidates will be expected to bring the original certificates for verification during the interview.
  • All applications to reach the Authority by the close of business on or before 19th December 2025 at 5.00 P.M. East African Time (EAT).

      Details of job descriptions and specifications can be found on the PPRA website (www.ppra.go.ke).

      PPRA is an equal opportunity employer and committed to diversity and inclusion of all Kenyans including youth, women and persons living with disability.

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