Job Description
Administration Jobs. ITEC Engineering Limited Jobs
Role Description
This is a full-time, on-site Office Administrator role based in Nairobi County, Kenya. The Office Administrator will perform a range of administrative and organizational tasks to facilitate smooth day-to-day office operations.
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Key responsibilities include:
- Coordinate day-to-day office administration, documentation, filing, and correspondence.
- Support implementation and maintenance of the ISO 9001 Quality Management System, including records control and compliance activities.
- Coordinate HR administration, including recruitment support, onboarding, leave and personnel records management.
- Provide support in payroll preparation and accounting functions, including monthly statutory filings (NSSF, NHIF, PAYE).
- Assist in bidding processes.
- Facilitate procurement activities such as preparing LPOs, obtaining quotations, managing supplier documentation, and tracking deliveries.
- Ensure smooth office operations including logistics, supplies management, and coordination with internal and external stakeholders.
Minimum Qualifications
- Diploma in Business Administration, Office Management, or an equivalent discipline from a reputable institution.
- At least 5 years of relevant experience in office administration within a corporate or project-based environment.
- Working knowledge of ISO 9001:2015 Quality Management Systems.
- Experience in payroll processing, bookkeeping, and management of statutory deductions.
- Experience in HR management and procurement processes.
- Experience in tender preparation for large donor-funded projects.
- Proficiency in MS Office (Word, Excel, Outlook) and office productivity tools.
- Strong organisational, communication, and interpersonal skills.
- Attention to detail and problem-solving skills
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How to Apply
Interested and qualified candidates are invited to send their CV, Copies of Academic and Professional Certificates and a Cover Letter to admin@itecengineering.co.ke by 3rd December 2025, clearly indicating “Office Administrator” in the subject line.
Note: All application documents must be submitted in PDF format, with all certificates consolidated into a single PDF file.
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