Intern – Ocean Events and Workshop Coordination _COR, Nairobi at International Union for Conservation of Nature (IUCN)

MAJOR RESPONSIBILITIES:

IMPLEMENTATION AND PORTFOLIO MANAGEMENT;

• Support preparation and delivery of meetings, workshops, and field-based events, including one regional harmonisation workshop;
• Assist in managing participant lists, invitations, travel arrangements, and venue logistics;
• Support procurement follow-up, including quotation requests, supplier coordination, and tracking of event-related expenditures;
• Contribute to maintaining a shared calendar of events and ensure documentation and filing of all event materials.

COORDINATION AND EXTERNAL ENGAGEMENT;

• Liaise with participants, speakers, and partners to confirm logistics and event details.
• Support preparation of concept notes, agendas, and briefing materials for events.
• Assist in compiling partner contact lists and stakeholder databases.
• Support coordination between event partners and service providers to ensure smooth execution.

EVENTS AND KNOWLEDGE EXCHANGE;

• Provide logistical support during events (registration, coordination, logistics) where possible and during online meetings.
• Take notes, compile attendance lists, and prepare short meeting summaries.
• Assist in collecting feedback and lessons learned to inform future event planning.
• Support development of post-event reports and visibility materials.

COMMUNICATION, OUTREACH AND RESOURCE MOBILISATION;

• Work with the Communications Officer to ensure appropriate branding and visibility during events.
• Support preparation of short articles, photos, and social media posts capturing event highlights.
• Assist with managing event photo archives and content documentation for newsletters or donor updates.

OTHER RESPONSIBILITIES;

• Perform other duties as may be assigned from time to time.

REQUIREMENTS

• We are seeking a hands-on, highly motivated, gender-sensitive and results-oriented professional who demonstrates autonomy, innovation, and strong coordination abilities,

Education;

• Bachelor’s degree in Event Management, Environmental Studies, Communications, International Relations, or a related discipline.
• Demonstrated interest in environmental and/or marine conservation, sustainable development, or environmental diplomacy.
• Strong computer literacy, particularly in MS Office Suite (Word, Excel, PowerPoint) and online meeting platforms (Teams, Zoom).

Work Experience;

• Some prior experience (professional, internship, or volunteer) in event coordination, communications, or administrative support.
• Familiarity with logistics planning, vendor coordination, or travel arrangements is desirable.
• Exposure to international or development organisations will be an advantage.
• Strong organisational and problem-solving skills, with a keen attention to detail.
• Ability to manage multiple tasks efficiently and maintain professionalism under time pressure.

Education;

• Candidates must be currently enrolled in or have recently completed at least one year of a university degree (undergraduate or graduate) in a field relevant to the assignment.
• Applicants must be pursuing studies that are directly related to the internship’s duties as outlined in the Terms of Reference.
• Computer literacy in relation to office applications (word processing, spreadsheets, PowerPoint) use of internet and online communication tools;