Job Description
IT Jobs, Safaricom Jobs.
Reporting to the Company Secretary, Safaricom Plc, the role holder is responsible for ensuring that Safaricom Plc and its subsidiaries maintain high standards of corporate governance. He/She serves as the repository of governance knowledge and advice, the guardian of proper compliance with both the law and best practice corporate governance, and oversees corporate integrity.
Responsibilities
Health and Safety
- Uphold the company code of conduct, policies and procedures, ensuring integrity and accountability in every aspect of your work.
- All employees have a responsibility to adhere to safety, health, and wellbeing policies, guidelines and procedures in all actions and decisions.
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Core Governance & Secretariat Duties
- Perform all secretariat functions outlined in the Companies Act, NSE Listings requirements.
- Prepare for all main Board, Subsidiaries Boards and Committee meetings, including drafting agendas and sending out board and committee packs and other relevant documentation ahead of the meetings.
- Responsible for preparing and drafting of Board resolutions, Minutes, proxy forms, capital votes, certified extracts etc.
- Ensure that all documentation required in terms of applicable legislation is kept up to date.
- Work as part of a team on the compilation and publication of the Integrated Report, ensuring that statutory deadlines are met, and that the statutory and regulatory disclosures are validated, particularly in relation to statements given on corporate governance standards and practices.
- Prepare and finalize all documentation required for the respective Boards Annual General Meetings (AGM).
- Prepare and finalize the Board resolutions for half year and full year results announcements.
- Maintain a register of present and past directors, shareholders, minute books and registers.
- Assist with the appointment and resignation of directors, issuing of shares, share certificates, changes of year end, registered office, etc.
- Prepare and lodge the relevant company statutory returns.
- File and record all documents in their respective physical and digital files.
- Direct link person with all registries i.e. Business Registration Services, Companies, Tribunals etc.
- Coordination of calendars and diaries between the main board and subsidiary boards.
Competencies, Knowledge and Experience
Core Competencies
- Working With others
- Operational Excellence
- Business Know-how
- Working With Change
- Project and Programme Management
- Negotiation
- Service Quality and Planning
Functional Competencies
- Exceptional organization skills: Must be well organized, proactive and able to multi-task to ensure the smooth flow of board and committee meetings and timely communication.
- Governance & technical expertise: Needs to be an expert in corporate governance, global best practice, company law, and the NSE Listings Requirements with excellent technical competence.
- Integrity: Must possess outstanding integrity due to the sensitivity of content discussed in Boards and Board Committees.
- Commitment: Must be committed to excellence and doing a good job.
Required Technical / Professional Qualifications:
- Minimum of 7 years’ experience (post completion of CPS course) in a busy corporate and/or certified secretarial practice environment.
- A Bachelor of Arts, Business Management, Science, Commerce, Business Administration or a similar degree from an accredited University.
- Certified Public Secretary CPS (K) registered with the Institute of Certified Secretary and a holder of a current practicing certificate.
- A solid understanding of Corporate Governance best practice, and experience of applying this understanding pragmatically in support of boards and committees.
- Experience in interacting with senior Board and Committee members.
- Thorough knowledge of the NSE Listing Requirements, Companies Act and the Codes of Corporate Governance.
- Good interpersonal, oratory and written skills and ability to work with a diverse range of stakeholders.
Desirable Experience / Qualifications:
- Accredited governance auditor with ICPSK will be an added advantage.
- Experience in analyzing a company’s constitutive document (e.g., Memorandum and Articles of Association) and advising on amendments.
- Experience in advising and dealing with registration of entities, increase of capital, transfer of shares, change of directors, mergers, acquisitions and restructuring of companies, drafting appropriate documentation and corporate filings.
- Experience in handling governance work including drafting of Board Charters and other Board governance documents, Annual work plans, undertaking/supporting governance audits, Board training work, and undertaking/supporting Board evaluations.
- Experience in working with public listed entities is an added advantage.
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How to Apply
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