Job Description
Procurement Jobs. Lattice Jobs
Procurement Roles (55%)
- Develop and implement annual procurement plans aligned with program and operational needs.
- Coordinate and facilitate procurement activities for all Lattice programs.
- Conduct supplier evaluations, analyze quotations, and ensure value-for-money sourcing decisions.
- Draft technical specifications and performance benchmarks for procurement processes.
- Coordinate and document procurement activities including RFPs, RFQs, bids, and contracts.
- Manage the supplier pre-qualification process. Source and onboard new vendors to maintain a competitive supplier ecosystem.
- Establish and maintain master agreements where possible for repetitive goods and services for all Lattice programs.
- Participate in formulation, reviewing of Lattice procurement policies, tools and procedures and ensure compliance and frequent training to staffs.
- Oversee the gathering of vendor quotations/bids/proposals as per Lattice procurement standards and maintain an updated database of market prices of commonly procurement goods and services.
- Provide leadership in the negotiations with vendors and ensure competitive solicitation and award process in every procurement.
- Support program team in development, implementation, regular tracking and updating of program procurement plan.
- Facilitate continuous analysis of the local purchasing environment and strategic sourcing.
- Ensure organizational and donor compliance in all procurement-related transactions.
- Troubleshoot procurement issues and liaise with vendors to resolve service delays or product issues.
- Advise internal teams on procurement risks and recommend appropriate mitigations.
- Maintain procurement files, supplier databases, and purchasing records for audit readiness.
Administration Roles (45%)
- Manage daily office operations and ensure high productivity and service levels.
- Coordinate all travel logistics including booking flights, accommodations, and ground transport through approved vendors.
- Administer fleet operations: schedule regular maintenance, manage insurance, and rental services.
- Maintain secure and confidential document storage and file management systems maintaining records related to asset tagging, registration, inventory checks, and disposal processes.
- Oversee the allocation and distribution of office equipment and tools.
- Plan and facilitate external meetings, workshops, and event logistics.
- Prepare and track budgetary and administrative expense reports.
- Ensure compliance with Quality Management and Occupational Health & Safety standards.
- Assist in the execution of special internal projects as assigned.
- Coordinate with the Finance Department to ensure that payments to vendors are processed in a timely manner.
- Prepare/consolidate the required documentation of administration and procurement transactions and ensure compliance with Lattice standards.
- Provide oversight into the financial reception services and the office administration contractor services.
- Organize the available office space and manage billing of the meeting rooms Ensure smooth running of shared facilities.
- Coordinate regular stock take exercises and ensure optimal inventory of stationery items.
- Review and approve petty cash requests.
Required Qualifications
- Bachelor’s degree in Procurement, Business Administration, Supply Chain Management, or a related field.
- At least 7 years’ experience working in a busy Operations office, experience in procurement, logistics, and administrative support roles.
- Professional qualification and certification in Procurement and Supply Chain Management from a reputable Institution is an added advantage.
- Demonstrated hands on application of procurement processes and procedures with varied donors (e.g., USAID, EU, or UN agencies)
- Demonstrated attention to detail, ability to multi-task, follow procedures, meet tight deadlines and work independently and cooperatively with other team members.
- Strong analytical, problem-solving, and critical thinking abilities.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and with ERP or procurement software systems
- Excellent communication, analytical, and negotiation skills
- Ability to prioritize and manage multiple responsibilities effectively.
- Ability to work collaboratively in a team environment and manage multiple priorities.
How to Apply
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